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Outlook: How To Add Google Calendar


If you don't have Outlook installed on your computer, you can't import Google Calendar into Outlook Web App or Outlook on the web. But you can subscribe to a Google Calendar. This option has less functionality than importing the calendar.




Outlook: How to add Google Calendar



In the left column, click My calendars to expand it, then hover over the calendar that you want to add to Outlook as an Internet Calendar Subscription. Select the three dots to the right of the calendar name, then select Settings and sharing:


This will create two links: an HTML link and an ICS link. The HTML link allows people to view your calendar in a browser and the ICS link will enable people to import your calendar into their calendar program.


The calendar will sync up with your Outlook calendar as long as you stay subscribed. It may take a few minutes for changes to the Outlook calendar to be reflected in Google Calendar (or it may be almost instantaneous, depending on when Google looks for new information), but your Outlook events should appear pretty quickly.


  • If you are logged into your Gmail account, then you will need two clicks instead of one. As you probably know, about two months ago Google rolled out the new update and all of a sudden the Calendar button disappeared from the G-mail page's task bar. Anyway, click on the Apps launcher icon and select Calendar from the list of apps.Hover over the needed calendar in the calendar list at the left-hand part of the screen, click the drop-down arrow that appears to the right of the calendar name, and then click Calendar settings.This will open the Calendar details page.

  • If your google calendar is public, then click the green ICAL icon next to Calendar Address. If it is private, click the ICAL button next to the calendar's Private Address.

  • Copy the calendar's URL. Now you can paste this URL into any other application that supports the iCal format (.ics) and access your Google calendar from there.

Synchronizing with Outlook 2010, 2013 and 2016Method 1:


That's it! Your Google calendar has been added to Outlook and you can see it under "Other Calendars".Note! Remember that the Google Calendar imported in this way is read-only, the lock icon is displayed in the lower right hand corner of all imported Google Calendar's events, meaning they are locked for editing. Changes made in Outlook are not synced with your Google Calendar. If you want to send the changes back to Google Calendar, you need to export your Outlook Calendar.


So, what alternative does Google offer to us now? I guess everyone already knows - Google Apps Sync for Microsoft Outlook plug-in. This new sync app supports all versions of Outlook 2003, 2007, 2010, 2013, and Outlook 2016 and automatically syncs e-mail, contacts and calendars between Outlook and Google apps servers. It can also simultaneously copy data from a company's Exchange servers.


You may consider using this free service as an alternative way to handle your Google and Outlook calendar synchronization. A really nice feature is that it allows two-way syncing, i.e. from Google to Outlook and in the reverse direction. Synchronizing between Google and iPhone is also supported, which adds one more argument in favor of SynqYa.


SynqYa Cons: more difficult to configure (based on our blog readers feedback); syncs with one calendar only; no option to check for duplicates, meaning if you have the same appointments in Outlook and Google, you will have these entries in double after syncing.


Calendar Sync is free software to sync Outlook appointments with Google events. It supports one-way syncing either from Outlook or Google as well as 2-way syncing by last changed appointments/events. It also lets you delete duplicate items in Outlook and Google calendars. Outlook 2007, 2010, 2013 and 2016 are supported.


This application can synchronize calendars, contacts and tasks between Outlook and Google and lets you select the categories to be synced. Also, it does support syncing of multiple calendars, which is a big plus. The tool works with all versions of Outlook 2016 - 2000.


CompanionLink Pros: feature-rich, easy-to configure; supports 1-way and 2-way manual or automatic syncing of calendars, contacts and tasks; can sync multiple calendars; the company provides free phone support.


gSyncit is an add-in for Microsoft Outlook purposed for syncing calendars (as well as contacts, notes and tasks) between Outlook and Google. It also supports synchronization with Evernote, Dropbox and some other accounts and lets you edit Google calendar events imported into the Outlook calendar.


The gSyncit tool has a free and paid version. Both versions allow 1-way and 2-way syncing of calendars, tasks, contacts and notes. A while ago, this was one of the most popular free tools with just 2 significant limitations - syncing just one calendar and a pop-up appearing on Outlook start with a 15 second delay. However, the changes introduced in version 4 have made an unregistered version almost useless:


  • Of course, there are a handful of additional options on other tabs, but in most cases the settings on the Sync Options tab absolutely suffice. Now you only need to click OK to save a new mapping that will link your Outlook and Google calendars together.Once a new mapping is created, you simply click the appropriate button on the ribbon and your Google calendar will get synced with Outlook straight away.

If you'd rather have automatic syncing, head over to the Applications Setting tab > Sync Options and configure your preferred synchronization intervals. You can also enable automatic syncing when Outlook starts or exists:If you want advanced options, the following ones may come in handy:


gSyncit Cons (free version): displays a pop-up window on Outlook start preventing Outlook usage for 15 seconds, supports syncing with one Outlook calendar only, synchronizes 50 entries only, and does not sync deletes.


Using this method you can transfer a copy of your calendars in the iCalendar format from Outlook to Google and in vice versa. However, the imported calendar snapshots are not updatable and you need to get a new snapshot every time the calendar gets updated. This does not seem to be the best approach if you are actively using both calendars, though it may work if e.g. you plan to get your Outlook calendar into Gmail and then stop using Outlook.


Note: The imported calendar is static and it won't update. To get the latest version of your Google Calendar, you should repeat the steps described above. Alternatively, you can subscribe to your Google Calendar and have it updated automatically.


Tip: Click the Advanced button for two more options: 1) whether to export private items and 2) whether to export attachments within your Outlook calendar items. If you choose the latter, be aware that this might significantly increase the size of the iCalendar file.


  • That's it! You have performed all needed steps in Outlook and now let's finish the process on Google Calendar's side.Log on to your Google Calendar account.

  • Click the little black arrow next to My calendars and choose Settings.

  • Under Calendar, click the Import Calendar link.

  • Click the "Choose File" button and browse for the .ics file you have created earlier and click Open.

  • In the drop down box next to Calendar, choose the Google Calendar where you want to import your Outlook appointments.

  • Click the Import button to finish the process.Note. Similar to Importing a calendar from Google into Outlook, the transferred calendar is static and won't update along with the changes you make in Outlook. To get the recent version of your Outlook calendar, you need to repeat this procedure.

Well, in this article we've covered several tools and techniques that will hopefully help you sync your Google calendar with Outlook. Once your calendars are synchronized, you can easily share your Outlook calendar with your colleagues and friends.


  • Tip. Want to streamline your Outlook email communication? Try out Shared Email Templates - the add-in I use daily and absolutely love!You may also be interested inHow to backup Outlook emails and other items (safe .pst backup)

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